Front Office Administrator

Do you have previous experience and are seeking a fresh start?

If so, read the below! We might have the perfect opportunity for you. 

GCS Malta is seeking to recruit a Front Office Administrator to join a leading local public agency.
 

Responsibilities

• Greeting and welcoming visitors professionally, ensuring a positive first impression 
• Coordinating daily front desk operations for smooth and efficient functioning 
• Logging, distributing, and tracking incoming mail and correspondence 
• Handling incoming calls and emails, directing queries to relevant teams 
• Supporting meeting coordination, including scheduling and room setup 
• Performing general administrative tasks such as filing, calendar management, and record keeping 
• Maintaining a tidy and professional reception area 
• Building and maintaining relationships with colleagues and external stakeholders 
• Managing and updating the Visitor Management System 
• Assisting with finance-related tasks when required 
• Coordinating travel arrangements for staff 
• Providing logistical and administrative support for events, courses, and training sessions 
• Carrying out additional administrative duties as assigned 

The ideal candidate should hold an MQF Level 4 qualification, preferably in Administration or Secretarial Studies, along with at least 2 years of relevant work experience. Alternatively, candidates with a school leaving certificate and a minimum of 5 years of relevant experience will also be considered.

Candidates must demonstrate a track record of efficiency, diligence, a solution-oriented mindset, and creativity, along with strong organizational, communication, and interpersonal skills. One must be self-motivated and have a proactive approach, capable of working independently and leading tasks or projects with minimal supervision. 

Fluency in both Maltese and English is essential, along with proficiency in using Microsoft office applications. 

Interested in finding out more?