Senior Administration Executive
Administration
Permanent
Mrieħel, Malta
Job Description
Do you have previous experience and are looking for a new opportunity?
If you are, do not hesitate to read the below!
GCS Malta is looking for a Senior Administration Executive to work with one of Malta’s leading security companies.
The ideal candidate will have a minimum of five years’ experience in a senior administrative, executive assistant, or coordination role, with proven experience providing high-level support to senior and executive management in a fast-paced, highly confidential environment.
One, must be able to work independently, manage multiple priorities, and take full ownership of tasks. They will have excellent written and verbal communication skills, experience preparing executive-level reports and documentation, and the ability to build trusted professional relationships with senior stakeholders.
Proficiency in using Microsoft 365, document management systems and collaborative platforms such as SharePoint is essential.
What are you waiting for?
If you are, do not hesitate to read the below!
GCS Malta is looking for a Senior Administration Executive to work with one of Malta’s leading security companies.
Responsibilities
- Providing high-level administrative and coordination support to senior management
- Managing complex executive calendars, meetings, and travel arrangements
- Preparing reports, presentations, board packs, agendas, and formal minutes
- Drafting and coordinating executive correspondence and communications
- Tracking management actions and ensuring timely follow-up and closure
- Overseeing executive-level administrative processes and workflows
- Ensuring confidentiality, accuracy, and governance standards are maintained
- Identifying process gaps and proposing efficiency improvements
- Escalating critical administrative issues when required
- Organizing and supporting internal and external meetings
- Taking structured minutes and monitoring action points
- Liaising with internal and external stakeholders professionally
- Coordinating information flow between executives and departments
- Supporting governance, compliance, and record-keeping requirements
- Maintaining secure and accurate filing and documentation systems
The ideal candidate will have a minimum of five years’ experience in a senior administrative, executive assistant, or coordination role, with proven experience providing high-level support to senior and executive management in a fast-paced, highly confidential environment.
One, must be able to work independently, manage multiple priorities, and take full ownership of tasks. They will have excellent written and verbal communication skills, experience preparing executive-level reports and documentation, and the ability to build trusted professional relationships with senior stakeholders.
Proficiency in using Microsoft 365, document management systems and collaborative platforms such as SharePoint is essential.
What are you waiting for?