Purchasing Executive

Do you have previous experience in a purchasing, procurement or administrative role? 

If so, then keep on reading!

GCS Malta is looking for a Purchasing Executive to work with one of Malta’s leading security companies.
 

Responsibilities

• Preparing RFQs and issuing purchase orders in line with internal procedures 
• Following up with suppliers on order confirmations, lead times, and deliveries 
• Communicating with suppliers on pricing, availability, and order status 
• Monitoring open orders and maintaining accurate procurement records 
• Filing and tracking procurement documents (RFQs, POs, invoices, confirmations) 
• Coordinating deliveries with logistics and warehouse teams 
• Maintaining regular communication with local and international suppliers 
• Escalating supply or quality issues when required 
• Updating supplier lists and performance data 
• Entering and maintaining procurement data in ERP systems 
• Keeping documentation updated for audit and reporting purposes 
• Supporting procurement reporting and summaries 
• Responding to internal procurement queries and supporting departments as needed 
• Assisting in internal meetings and procurement planning 
• Following procurement policies and approval processes 
• Ensuring compliance with company standards and reporting any discrepancies 

The ideal candidate should hold an MQF Level 4 qualification in Business Administration, Procurement, or a related field, and have at least 2 years’ experience in purchasing, procurement, or an administrative role.

This role requires knowledge of purchasing processes, documentation, and supplier coordination, along with experience using procurement or ERP systems. Strong organisational, communication, and multitasking skills are essential, together with a proactive attitude and high attention to detail.

Proficiency in Microsoft Office tools and basic data systems, with the ability to quickly learn and use purchasing platforms or ERP systems.

Do not shy away from this opportunity!