Executive Assistant

Do you have previous experience providing business and private support to a CEO/ Founder, and seeking a fresh start?

If this is the case, we might have the perfect role for you! 

GCS Malta is seeking to recruit an Executive Assistant to work with one of Malta’ leading investment companies.
 

Responsibilities

• Managing complex calendars across multiple time zones 
• Prioritising schedules and coordinating meetings in a fast-paced environment 
• Acting as gatekeeper to ensure effective diary management and representation 
• Coordinating closely with the Chief of Staff and internal teams for seamless planning 
• Managing high-volume email communications, including drafting and editing on behalf of the Chairman 
• Organising travel arrangements and preparing detailed itineraries, including visas and private travel 
• Managing private memberships, charitable activities, and social engagements 
• Processing business and personal expenses in a timely manner 
• Building and maintaining relationships with high-level stakeholders and contacts 
• Collaborating effectively within the wider team environment 
• Providing travel support alongside the Chairman when required

The ideal candidate should have at least 8–10 years’ experience providing both business and personal support to a CEO or Founder, preferably within an investment firm or family office environment. Experience working with senior business leaders, high-net-worth individuals, and their assistants and staff is essential.

One must have strong communication, organizational and problem-solving skills with a proactive approach and a high attention to detail.
 
Proficiency in using Microsoft office applications is required.

Interested in discussing further?